In this Ecosystm byte, Melanie talks about why every VoC program needs to have an Insight to Action framework at its core, to detect and drive continuous improvement opportunities and positively impact organisations’ bottom line.
Read on to find out more about the “Listen – Analyse – Act” VoC Insights to Action framework. Each phase of the framework has its own challenges, and the success of the entire framework depends on the quality of each phase.
Through Ecosystm research and interviews with organisations we have found that businesses that are already creating a consistent, effective, and memorable digital customer experience have these traits in common:
Had CEO and Board-level support for their strategy. Your ability to create a memorable and consistent digital experience lives and dies by the support of your senior management team. Without the CEO telling the rest of the business that this is a priority, the employees simply won’t come along for the ride.
Gained Employee support for the strategy. There is no point in creating a digital customer strategy at the Board and senior management level if it is not consistent with the lived experience of employees. An Australian bank made the mistake of making all their digital experience decisions at the most senior levels without taking the employees on the journey too. Change needs buy-in from all levels of the business – so make sure all levels are heard and that they understand why and how you will change the way they work and deliver customer value.
Made the delivery of a brand-consistent experience into a key KPI. In these businesses, a consistent CX is a given. That doesn’t mean they are not personalising their customer experiences or optimising them for specific touchpoints – it means that collaboration with other teams and channels is a base expectation. Changes are not made without the knowledge of other teams.
Prioritised governance over management. The risk of collaboration and including many people in decisions is that it slows decisions down and impacts business agility. To enable their collaborative approach to digital experience delivery, these businesses have set rules and guardrails into their decision-making processes to ensure they continue to deliver on-brand and consistent experiences. Many also have created cross-channel teams or sewn their digital skills across the different channel teams to ensure consistency of customer experience.
Consolidated on fewer platforms and CX ecosystems. Five years ago, businesses needed to source smaller, more innovative CX software and cloud components just to keep up with customer expectations. The trendsetters had built their own CX capabilities and weren’t relying on the traditional ISVs for their CX innovation. Smaller providers were emerging to fill these gaps for businesses who were not digitally native. Sourcing best-practice solutions is much easier today. Some of those smaller vendors have emerged to create their own platforms and CX ecosystems, and other suppliers have acquired and innovated their own software to meet and exceed customer requirements. For example, you no longer need multiple content management systems or platforms – a single content source can now meet the different needs of your different channel teams and feed consistent content to all customers tailored to their journey stage or chosen touchpoint.
Used data for their customers – not against them. Many personalisation or automation attempts have failed. Not because they used the wrong data, but because they were driving the wrong outcome. They were designed to corner a customer into a decision, versus helping them make the best decision for their circumstance. We all know what that looks like – if an interaction feels “creepy” like they are following you around the web and across touchpoints, or they seem to know too much about you. This is when a business is using data against you to try to force an action. Smart businesses use data to help customers achieve their goals – in the knowledge that happy customers will not only return to the business or brand, but also tell their friends and family about the experience.
Creating a consistent and on-brand digital experience will drive many positive outcomes for your customers and your business. Your customers will know what to expect and be comfortable in their interactions with your brand in whatever channel or touchpoint they desire – with the knowledge that the experience will be consistent and integrated and their time will not be wasted. They’ll return to your business over and over again. The consistent experience will also drive down your costs – with less rework, fewer platforms to support, more automation and hopefully a simpler technology architecture. Done right, it will also create a single unifying digital initiative across the business that will help to break down barriers, improve collaboration, and unlock innovation in and between your business teams.
In the ‘Top 5 Customer Experience Trends for 2020’ that I authored with Tim Sheedy, we had spoken about the need for businesses to understand the end-to-end journey of each customer and to evaluate how to personalise it. To be able to personalise customer experience (CX), organisations need to get feedback from their customers. However, today’s customers are experiencing survey fatigue! Surveys are always the best way to measure how customers feel after they have interacted with a brand. Already, many will not participate unless there is a discount or incentive, which eats into future margins. Smart businesses will begin to use AI to detect emotions and mood, and analytics to measure experiences.
The challenge for years has been that customer teams have focused on the traditional inbound and outbound customer interactions. Ecosystm research finds that while organisations are investing in improving customer self-service, not all of these organisations focus on customer journey mapping and analysis (Figure 1).
Brands now need to understand and personalise the experience before the customer interacts with the brand and after they are done interacting with the brand. The ability to apply machine learning and AI to offer insights to predict the movement and journey of the customer will be a significant focus – and challenge – for customer teams. Customer Journey Analytics will allow brands to deliver that “frictionless” service.
Detecting the problem earlier in the CX loop or before the call is placed to the contact centre has significant benefits. The emotion of the customer at every part of their journey and not just when they call the contact centre needs to be captured in real-time and analysed to address the problem as soon as it arises. For example, if it can be identified prior to the customer calling the airlines to complain about a booking, the agent can call the customer preemptively to inform the customer the problem will be fixed and even go the extra mile to give the customer a discount or a good seat. Another scenario is when a hotel customer has had a bad experience with the meal they ordered, their feedback to the frontline staff earlier in the loop can be passed on and before they check out of the hotel, incentives such as free vouchers can be used to improve the CX. When such measures are taken earlier in the CX journey, the customer will go a long way to buy more products and services from the organisation. This can have an impact too on post-experience surveys or Net promoter scores (NPS).
As organisations design, customer feedback platforms for customers such as simple surveys through an app or as a prompt on the mobile device or laptop, the look and feel of the platform combined with simplicity cannot be ignored. The design has to be carefully thought about and should be intuitive and also easy for the customer to enter the feedback.
Niche Vendors will play a crucial role in connecting the missing dots in CX
There are niche vendors emerging in this space and we can expect more players to emerge that will develop applications that can address CX issues very early in the journey of the customer. For example, Australian vendor Local Measure’s solution is used to capture feedback during the different points of a customer’s journey, especially in the tourism, hospitality, retail and entertainment industries. One of their solutions, Pulse is a real-time feedback tool to help improve satisfaction while customers are still on site. The company works in collaboration with Cisco and when customers log on to wifi on a site, a pop up appears on their screen to ask customers how their experience has been so far. By rating the experience using emojis (happy, sad, etc), the front desk staff or personnel within the premises, can see the feedback in real time. This can send alerts that will trigger that something has gone wrong to frontline staff or the contact centre team. The idea is to drive a positive outcome for the customer, identify problems early in the journey and address the problems immediately for higher customer satisfaction.
Figure 2: Local Measure’s Real-Time Customer Feedback Tool
The company has clients such as Dubai-based Majid Al Futtaim that includes 13 major entertainment and retail-focused hotels, serving 1.6 million guests annually. Instead of giving feedback only at check-out, the Pulse feedback screen displays on guests’ computers or mobile devices as they log in to the hotel’s Wi-Fi, asking them to leave feedback on their experience. Novotel Bangkok Sukhumvit 20 has also implemented the solution so that staff can view feedback immediately as responses come through on their mobile devices, and after addressing the issues they can mark each response as ‘actioned’, providing visibility to the whole team.
The Local Measure solution integrates into Cisco’s Wifi offering and when the customer opts a pop up will appear on their screen to lead the customer to the Local Measure platform. Products such as this help fill the gaps where the complaint by the customer can be escalated to the contact centre very early in the journey of the customer. Contact centre vendors have not addressed this space in a dedicated manner and we can expect more niche vendors to make their mark in this space. The data collected include real-time feedback, social media alerts, post-event experience and location analytics. When this data is further integrated into CRM and with the data gathered from the contact centre channels, organisations will be able to gain a better understanding of the customer journeys and analyse what should be done better.
As larger contact centre solution providers realise the value of such niche offerings that help connect the CX dots, they will look to acquire some of these niche solution providers in the customer experience segment. Cisco’s acquisition of Cloud Cherry last year, is an example. The solution allows organisations to listen to their customers across 17 different channels (e.g. email, chat, web) along the entire journey and leverage the Cisco’s contact centre solution to drive better. NICE acquired Satmetrix two years ago, to further enhance its presence in the CX management space.
CX is becoming a company-wide initiative
Technologies across customer journey analytics and CX management have often been sold to the marketing and sales teams. As companies look to complete the full loop of understanding the customer journey, the solution must be integrated into the contact centre teams. Based on the global Ecosystm CX Study, the marketing, sales, product, customer service, digital and UX teams are becoming influencers in CX (Figure 3). The Board and CEO are starting to play an important role in decision making. As organisations look to further drive greater CX, more teams across the organisation are starting to realise the need to collaborate to deliver on the vision.
Moving the needle from being Reactive to Proactive in CX will be important
The traditional way of getting feedback after the customer has had the experience or after the customer has spoken to the agent is one of the reasons why organisations are finding it hard to deal with customer frustrations. Being proactive rather than reactive is how customer journey analytics and CX management technologies can help organisations address these issues. AI and machine learning will play an important part in this area moving forward as after the call is placed to the customer, data around customer emotions, sentiments, tone of the voice and keywords used in the discussion, can help in better understanding of how to provide a solution or solve the customers’ challenges.