We continue to receive responses from the tech buyer community on the impact of COVID-19 on Digital Transformation initiatives, and the early business and technology measures that were implemented to combat the crisis. As the months go by, it is becoming apparent that organisations have implemented the early measures and are now looking ahead to their journey to recovery.
IT Teams realised that even if they had the right technology solutions, they were unprepared for the scale or capacity to extend these technology offerings to handle the sudden and enormous changes required to manage the crisis. Their cloud business applications, cybersecurity and collaboration solutions were simply not sufficient to meet the needs of the remote workforce. As organisations become more conscious of business continuity planning (BCP) for future eventualities, they will boost their technology capabilities, over the next 12 months.
Another area the study aims to explore is how optimistic is the business outlook, when it comes to expecting a return to normalcy. Only 3% of organisations are expecting a New Normal that is very different from where things were at the beginning of the year. About a third of organisations are expecting a return to normalcy by the end of the year, while the majority expect to recover by the middle of 2021. Also, some industries are more optimistic of a recovery than others. As an example, 35% of healthcare organisations expect a return to normalcy by the end of the year. This is a positive indicator, given that the industry has been in the forefront of the crisis, for nearly 6 months now.
More insights on the impact of the COVID-19 pandemic and technology areas that will see continued investments, as organisations get into the recovery phase, can be found in the Digital Priorities in the New Normal Study.
As organisations come to terms with the “new normal”, technology companies are presenting unique offerings to help them tide over the situation and lead them towards economic and social recovery. These companies are also leading from the front and demonstrating how to transform with agility and pace – evolving their business and delivery models.
Organisations are dependent on digital technologies more than ever before. In 2020, we have already seen unprecedented and rapid adoption of technologies such as audio and video conferencing, collaboration tools to engage with employees and clients, contactless services, and AI/automation. This will have a wider impact on the technology industry, community, and redefining the workplace of the future.
Ecosystm Principal Advisor, Tim Sheedy hosted a virtual roundtable with business leaders from some of the world’s largest technology service providers to discuss how they managed the challenges during the pandemic; and the measures they implemented to support not only their business operations and working environment, but also to help their customers negotiate these difficult times.
The Role of Technology During the COVID-19 Crisis
When the COVID-19 crisis hit, IT teams found themselves largely unprepared. Ecosystm research finds that only 9% of organisations considered their IT fully prepared for the changes that had to be implemented (Figure 1). More than a third did not have the right technology solutions and 41% were unprepared for the scale of the changes required and the capacity to extend the existing technology to meet client and employee needs. 
While 27% of organisations felt that they needed more support from their IT provider, further questioning reveals that only 4% switched technology providers for better support during these difficult times. Organisations are looking to their technology partners for guidance, as they negotiate the new normal.
Here are some of the discussion points that emerged in the conversation with the technology providers.
Business Continuity Planning is Still Evolving
One of the early impacts on businesses was due to their dependence on outsourced services and offshore models. Several concerns emerged – how could their provider continue to operate offsite; would they be able to access the network remotely; how should fully remote teams be managed and so on. In addition to this, there were other challenges such as supply chain disruptions and a sudden change in business. Even technology providers felt that they were navigating uncharted territory.
“Remote project delivery is not new, it’s been going on for a few years; but I think that there’s been a lot of non-believers out there. This experience has moved a lot of those non-believers to the believer category. A lot of our delivery can be done from home – think of the savings of time and money that can be realised through this.” – Andrew Campbell, Partner Asia Pacific for Talent and Transformation, IBM
Moreover, the rising workload and client expectation has led businesses to move towards exploring automation and AI.
“The thing that is changing now is, when we approach a new opportunity or an existing customer with a new requirement, we look at using automation. Typically, when you go in to design a solution you always think of the human aspect. We’re working very hard to move our thinking to automation first and then supplementing it with the human side as a backup.” – Michael Horton, Executive VP, ANZ, HCL Technologies
Data has become paramount in this time of crisis. The right use of data is helping organisations fulfil customer requirements, enhance their experience, and optimise services and products.
“Those organisations that have a good understanding of the data within their business, and how that data can be used to understand the impact on their business, are starting to have much better clarity on future requirements.” – Peter Lawther, Oceania Regional Technology Officer, Fujitsu
Organisations should take the learnings from managing this situation to keep evolving their business continuity plans – keeping in mind individual business needs and growth and business strategies.
Having the Right Infrastructure Means Employees are Productive
The lockdown and social distancing measures forced organisations to focus on the infrastructure that can support their remote and hybrid work environment.
“Before the pandemic around 20-30% of our staff logged on to a VPN, but with remote working, all of a sudden, we were at 90%.” – Lawther
The adoption of digital tools and online infrastructure led businesses to re-think how they were delivering their services. While some organisations had the tools, governance and the protocols in place, there is still a long way to go for organisations to solve their infrastructure and networking challenges.
“It gets down to the quality of the equipment that the staff use – which ranges from decent laptops, phones, and network connections. If you don’t have that now, people cannot work effectively.” – Horton
Several of these organisations, focused on ergonomics as well, when evaluating their employees’ infrastructural needs when working from home. This extra focus on infrastructural needs – with the employees firmly on their mind – ensured that there was minimal impact on delivery.
Caring for Your People is More Important than Ever
The pandemic has changed the way people work, socialise, and interact. While this appears to have become the new norm, adjusting to it can create emotional stress. Simultaneously, as organisations focus on survival and recovery, workloads have increased. Employees are working extended hours, without taking adequate hours. There is an immediate need to involve organisations’ HR practices in evaluating the emotional well-being of employees and finding better ways to engage with remote staff, to reduce stress.
“A key aspect of handling the crisis has been empathy, transparency and engagement with employees. In a business environment, we have all sorts of teams, cultures, clients, and so on. The common thread in this model is that everyone’s just become a lot friendlier, more empathic, more transparent.” – Sumit Nurpuri, COO, SE Asia Hong Kong and Taiwan, Capgemini
Organisations will have to be innovative in the way they manage these people challenges. For example, a common problem that has emerged is employees attending meetings, with interruptions from family, especially children.
“One of the things that we did as a part of our team meetings is that we assigned tasks to children at the beginning of the call and in the last few minutes, the children presented back to the teams on what they’ve been up to. It was a mechanism for us to make sure that we were involving our staff and understanding their current situation – and trying to make it as easy for them to work, as possible.” – Lawther
Taking the Opportunity to Drive Positive Outcomes
The other aspect businesses are trying to overcome is meeting the rising expectations of clients. This has led them to focus on skills training, mostly delivered through e-learning platforms. Organisations find that this has translated into increased employee performance and a future-ready workforce.
The crisis disrupted economies and societies across the globe, with business and industry coming to a standstill in most countries. Unexpected business benefits emerged from the necessity to comply with country regulations. By and large, employees have been more productive. Also, many organisations re-evaluated their commercial property requirements and many were able to reduce expenses on office rentals (for many this will not be immediate, but there is a future potentiality). Similarly, there were other areas where businesses saw reduced expenses – operational costs such as equipment maintenance and travel expenses.
“When you start global projects and global implementations, you typically do some kind of global design work and maybe fly in people from all over the world, typically to a centralised location. This has changed to virtual meetings and collaborative interactions on online global design. The amount of time and money that was saved – that would typically be spent on people traveling to manage these global design workshops – was great” – Campbell
Most organisations, across industries, will have to make considerable changes to their IT environment. The Ecosystm Digital Priorities in the New Normal study finds that 70% expect considerable to significant changes to their IT environment, going forward. Technology providers will remain a significant partner in organisations’ journey to transformation, recovery and success.
Last week industry leaders, SAP and Siemens, announced a partnership to bring together their respective expertise on creating integrated and enhanced solutions for product lifecycle management (PLM), supply chain, service and asset management, in a move that is expected to accelerate Industry 4.0 globally.
The partnership between SAP and Siemens aims to develop innovative business models to break silos between manufacturing, product development and service delivery teams to establish seamless customer-centric processes. It will provide users with real-time business information, customer insights and performance data over the entire product development cycle.
As the first step of this agreement, Siemens will offer SAP’s Intelligent Asset Management solution and Project and Portfolio Management applications and SAP will offer Siemens’ PLM suite Teamcenter software for product lifecycle collaboration and data management to manufacturers and business operators across the network – complementing each other’s solutions.
Ecosystm Principal Advisor, Kaushik Ghatak says, “The convergence of the Information Technology (IT) and the Operational Technology (OT) worlds is a must for companies to operate in the cyber physical world of Industry 4.0. Historically, these two worlds have operated in silos. This is a great partnership announcement aimed towards meeting the convergence goals by integrating the capabilities of Siemens (an OT leader), and SAP (an IT leader). Together they would be able to offer an exhaustive set of very valuable offerings in the Digital Supply Chain and Digital Manufacturing domain for customers worldwide.”
Ghatak says, “This is not the first such partnership for Siemens. A strategic alliance between Siemens and Atos has been in place since 2011. In 2018 the alliance was strengthened with plans to accelerate their joint business until 2020, with a focus on building innovative solutions by combining their capabilities. However, the difference this time is that SAP has very a deep and wide set of software offerings in the supply chain and manufacturing domains, which when stitched together with Siemens’ PLM solutions can provide true end-to-end digitalisation capabilities across the ‘Design, Source, Make, Deliver and Plan’ continuum of the value chain.”
Ecosystm Comments
Ghatak, however, cautions that while this is a great partnership announcement between two giants in their respective fields, they will need to collaborate actively on three key aspects for this partnership to deliver value for the customers.
- Product Development. Building-integrated solutions with heterogenous data models is not easy. It will require very open collaboration between their product development teams to identify the use cases and build solutions that can enable seamless information flow and actions across the different software modules owned by each.
- Go-to-market. Going to market jointly will need strong collaboration too. In terms of the agreement on customer account ownership, pricing, sharing of pre-sales resources and so on.
- Implementation. And, last but not the least, it will require collaboration to ramp up the implementation capabilities of the jointly developed solutions.
As organisations aim to maintain operations during the ongoing crisis, there has been an exponential increase in employees working from home and relying on the Workplace of the Future technologies. 41% of organisations in an ongoing Ecosystm study on the Digital Priorities in the New Normal cited making remote working possible as a key organisational measure introduced to combat current workplace challenges.
Ecosystm Principal Advisor, Audrey William says, “During the COVID-19 pandemic, people have become reliant on voice, video and collaboration tools and even when things go back to normal in the coming months, the blended way of work will be the norm. There has been a surge of video and collaboration technologies. The need to have good communication and collaboration tools whether at home or in the office has become a basic expectation especially when working from home. It has become non-negotiable.”
William also notes, “We are living in an ‘Experience Economy’ – if the user experience around voice, video and collaboration is poor, customers will find a platform that gives them the experience they like. To get that equation right is not easy and there is a lot of R&D, partnerships and user experience design involved.”
AWS and Slack Partnership
Amid a rapid increase in remote working requirements, AWS and Slack announced a multi-year partnership to collaborate on solutions to enable the Workplace of the Future. This will give Slack users the ability to manage their AWS resources within Slack, as well as replace Slack’s voice and video call features with AWS’s Amazon Chime. And AWS will be using Slack for their internal communication and collaboration.
Slack already uses AWS cloud infrastructure to support enterprise customers and have committed to spend USD 50 million a year over five years with AWS. However, the extended partnership is promising a new breed of solutions for the future workforce.
Slack and AWS are also planning to tightly integrate key features such as: AWS Key Management Service with Slack Enterprise Key Management (EKM) for better security and encryption; AWS Chatbot to push AWS Virtual machines notifications to Slack users; and AWS AppFlow to secure data flow between Slack, AWS S3 Storage and AWS Redshift data warehouse.
The Competitive Landscape
The partnership between AWS and Slack has enabled Slack to scale and compete with more tools in its arsenal. The enterprise communication and collaboration market is heating up with announcements such as Zoom ramping up its infrastructure on Oracle Cloud. The other major cloud platform players already have their own collaboration offerings, with Microsoft Teams and Google Meet. The AWS-Slack announcement is another example of industry players looking to improve their offerings through partnership agreements. Slack is already integrated with a number of Microsoft services such as OneDrive, Outlook and SharePoint and there was talk of being integrated with Microsoft Teams earlier this year. Similarly, Slack has also integrated some GSuite tools on its platform.
“There is a battle going on now in the voice, video and collaboration space and there are many players that offer rich enterprise grade capabilities in this space. AWS is already Slack’s “preferred” cloud infrastructure provider, and the two companies have a common rival in Microsoft, competing with its Azure and Teams products, respectively,” says William.
The Single Platform Approach
The competition in the video, voice and collaboration market in becoming increasingly intense and the ability to make it easy for users across all functions on one common platform is the ideal situation. This explains why we have seen vendors in recent months adding greater capabilities to their offerings. For instance, Zoom added Zoom phone functionality to expand its offerings to users. Avaya released Spaces – an integrated cloud meeting and team collaboration solution with chat, voice, video, online meetings, and content sharing capabilities. The market also has Cisco as an established presence, providing video and voice solutions to many large organisations.
Organisations want an all-in-one platform for voice, video and collaboration if possible as it makes it easier for management. Microsoft Teams is a single platform for enterprise communications and collaboration. William says, “Teams has seen steady uptake since its launch and for many IT managers the ability to capture all feedback, issues/logs on one platform is important. Other vendors are pushing the one vendor platform option heavily; for example, 8×8 has been able to secure wins in the market because of the one vendor platform push.”
“As the competition heats up, we can expect more acquisitions and partnerships in the communications and collaboration space, in an effort to provide all functions on a single platform,” says William. “However, irrespective of what IT Teams want, we are still seeing organisations use different platforms from multiple vendors. This is a clear indication that in the end there is only one benefit that organisations seek – quality of experience.”
As we get into the second month of Circuit Breaker here in Singapore and most people are working from home, we are hearing a lot more about the difficulties that organisations and individuals have faced when it comes to operating as a remote workforce – or what is commonly called working from home or “WFH”.
As the CEO of technology research and advisory platform, I am lucky to have some of the global experts and thought-leaders in remote working as part of our team. While it is not an easy ask of staff, and some find it harder than others, remote working is going to be an increasingly important component of our work lives in the future, and something we need to get right in order to “Survive to Thrive”.
People and Engagement
Let’s face it – we are in a humanitarian crisis, foremost and the economic crisis is just a fallout of it. So impact on People has to be the number one consideration. Working from home can be a real culture shock. Gone is the ability to quickly speak to the colleague next to you, meet someone for lunch or even just have a discussion in the pantry. Taking away these social interactions can impact employee morale and therefore productivity. Putting an effort into team-building – as hard as it is to do remotely – is very important.
Groups on social messaging apps (outside of the work-related ones) can help rebuild that camaraderie and strengthen social bonds. Plan team-building exercises such as quizzes, virtual drinks, or even networking lunches that can be done remotely. Remember, the wellness of your teams is directly proportionate to the well-being of the business.
Process and Practice
Working from home requires a different mindset to being in the office, and it is easy to get dragged into an endless cycle of emails and conference calls. This often means that the act of planning and discussing replaces the act of doing!
This is where good-practice from the pre-COVID-19 era becomes an essential practice right now. Note-taking, summarising discussions, and recapping roles and responsibilities for project execution becomes paramount. Documenting and tracking progress will have a positive impact on productivity and ensure that teams are focused on their collective and individual responsibilities.
While there are many applications that you may consider to manage and monitor projects, you may also want to explore appointing dedicated people whose role is to identify how processes have been affected by remote working, and how bottlenecks can be cleared with more effective use of collaboration software.
Technology to get Digital Ready
Teams need the applications to communicate and carry out their responsibilities diligently. Luckily, in the age of cloud computing, most organisations were able to quite easily transition to a work from home environment. Those that struggled were the companies that had not embraced digital and were not using any cloud-based software (for email, collaboration, bookkeeping, HR or CRM); or those that are mandated by strict compliance and cybersecurity measures that cannot be enforced in employees’ homes.
While many organisations were already using a variety of communication & collaboration solutions, in the new work from home setups, you may want to consider additional solutions to help you get through your current challenges. The good news is that many technology providers have made their offerings available for free trials during this period, so the financial outlay may be minimal or non-existent.
You should also not overlook the importance of cybersecurity at this time. Regulations around data privacy are still applicable, and home-networks are not as secure as enterprise networks. At the same time, social-engineering and phishing attacks are also on the rise. So be sure to provide regular updates to your teams with guidance on how they can help maintain the security of your data and networks.
In conclusion, as we come to terms with the current normal, and get a glimpse of what the future normal may look like; we continue to see the old adage that it’s people, process and technology – in that order – which will guide us through the current situation and set us up for continued success. While no one has a crystal ball, it is actions – how you interact with your colleagues and the processes you put in place – and not technology that will ultimately best position your organisation to thrive in the future.
As published in the tabla! (An SPH Publication)
Governments face multiple challenges which are further getting highlighted by the ongoing global crisis. They have to manage the countries’ financial performances, reducing fiscal deficits. Every economy – whether emerging or mature – face challenges in bridging economic and social divides and ensuring equal access to infrastructure across the population. Most governments have challenges associated with the changes in demographics – whether because of rapid urbanisation, a fast ageing population or those associated with immigration policies.
Government agencies have the task of ensuring reliable public service, keeping their citizens safe, and striving for cost optimisation. In this constantly evolving world, agencies need to rely on technology to manage ever-growing citizen expectations and rising costs. Several government agencies have started their digital transformation (DX) journey replacing their legacy systems to transform the way they deliver services to their citizens.
Drivers of Transformation in Public Sector
Creating cross-agency synergies
Government agencies have access to enormous quantities of citizen data. But much of that data resides with individual agencies, often with no real synergies between them. For improved cost management and better utilisation of the data, it is imperative for governments to think of cross-agency collaboration systems and tools which give the larger entity a better visibility of their resources, contracts and citizen information. This involves, developing procedures, frameworks and working beyond their limited boundaries, leveraging technology to share information, applications, platform and processes. While this has been in discussion for nearly a decade now, most government agencies still work in departmental siloes and find it hard to work as a networked entity. The Ecosystm AI study finds that nearly three-quarters of public sector organisations find data access a challenge for their AI projects.
Improving citizen engagement
Increasingly, citizens are becoming tech-savvy and are expecting digital services from their government agencies. Not only that, but they are also ready to have conversations with agencies and provide feedback on matters of convenience and public safety. With the popularity of social media, citizens now have the capability to take their feedback to a wider open forum, if the agency fails to engage with them. Public sector organisations have to streamline and automate the services they provide, including payments, and provide real-time services that require collaborative feedback and increased participation from citizens. Smart governments are successfully able to leverage their citizen engagement to use open data platforms – Data.gov and data.gov.uk, are allowing communities to target and solve problems for which governments do not have the bandwidth. With citizen centricity and open government policies, there is also an ever-increasing need for greater accountability and transparency.
Managing project performance and costs
Most government projects involve several stakeholders and are complex in terms of the data, infrastructure and investments required. To take better decisions in terms of project complexity, risks and investments, public sector agencies need to have a structured project management framework, using an optimum mix of physical. technical, financial and human resources. In an environment where citizens expect more accountability and transparency, and where projects are often funded by citizens’ taxes, running these projects become even more complicated. Government agencies struggle to get funding, optimise costs (especially in projects that run over multiple years and political environments), and demonstrate some form of ROI. There is also an overwhelming requirement to detect and prevent frauds.
The global Ecosystm AI study reveals the top priorities for public sector, that are focused on adopting emerging technologies (Figure 1). It is very clear that the key areas of focus are cost optimisation (including fraud detection and project performance management) and having access to better data to provide improved citizen services (such as public safety and predicting citizen behaviour).
Technology as an Enabler of Public Sector transformation
Several emerging technologies are being used by government agencies as they look towards DX in the public sector.
The Push to Adopt Cloud
To prepare for the data surge that governments are facing and will continue to face, there is a push towards replacing legacy systems and obsolete infrastructure. The adoption of cloud services for data processing and storage is helping governments to provide efficient services, improve productivity, and reduce maintenance costs. Moreover, cloud infrastructure and services help governments provide open citizen services. The Government of India has built MeghRaj, India’s national cloud initiative to host government services and applications including local government services to promote eGovernance and better citizen services. The New Zealand Government has sent a clear directive to public sector organisations that public cloud services are preferred over traditional IT systems, in order to enhance customer experiences, streamline operations and create new delivery models. The objective is to use public cloud services for Blockchain, IoT, AI and data analytics.
Transparency through Communication & Collaboration technologies
Since the 1990s, the concept of eGovernment has required agencies to not only digitise citizen services but also work on how they communicate better with their citizens. While earlier modes of communication with citizens were restricted to print, radio or television, digital government initiatives have introduced more active communication using mobile applications, discussion forums, online feedback forms, eLearning, social media, and so on. Australia’s Just Ask Once allows citizens to access information on various government services at one place for better accessibility. More and more government agencies are implementing an omnichannel communication platform, which allows them to disseminate information across channels such as web, mobile apps, social media and so on. In the blog The Use of Technology in Singapore’s COVID-19 Response, Ecosystm analysts spoke about the daily updates shared by the Government through mobile phones. Demonstrating cross-agency collaboration, the information disseminated comes from multiple government agencies – the same channel is also used to drip-feed hygiene guidelines and the evolving government policies on travel, trade and so on.
AI & Automation for Process Efficiency and Actionable Intelligence
Governments are focusing on leveraging centralised resources and making processes smarter through the adoption of AI platforms. Initiatives such as the Singapore Government’s concept of Single Sources of Truth (SSOT), where all decision-making agencies have access to the same data, is the first step in efficient AI adoption. Singapore’s government agencies also have three data aggregators – Trusted Centers (TCs). This enables initiatives such as Vault-Gov.SG which allows government officials to browse a metadata catalogue and download sample data to run exploratory analytics. To push the adoption of AI, several governments are focusing on roadmaps and strategies such as Singapore’s National AI Strategies to transform the country by 2030, and the Government of Australia’s AI Roadmap and framework to help in the field of industry, science, energy, and education.
The first step of AI adoption is often through automation tools, such as virtual assistants and chatbots. The US Citizen and Immigration Service (USCIS) introduced an AI powered chatbot Emma to better support citizens through self-service options and reduce the workload of their customer service agents. The department of Human Services in Australia rolled out various chatbots named Roxy, Sam, Oliver, Charles and the most latest in progress PIPA (Platform Independent Personal Assistant) to provide information on various services and assist on queries.
Real-time data access with IoT
Governments have the responsibility of enforcing law and order, infrastructure management and disaster management. Real-time information data access is key to these initiatives. IoT sensors are being used in various government applications in object detection, and risk assessment in cities as well as remote areas. For example, IoT-enabled traffic monitoring and surveillance systems are embedded to provide real-time updates and continuous monitoring that can be used to solve issues, as well as provide real-time information to citizens. In a futuristic step, the US Department of Transportation (USDOT) is working with auto manufacturers on embedding vehicle to vehicle communication capabilities in all vehicles to avoid collision with emergency braking and vehicle speed monitoring. In an effort to promoting smart city initiatives and for infrastructure maintenance, New Zealand has installed smart cameras with automated processing capabilities, and IoT based street lighting system. IoT has tremendously benefited the supply chain and logistics sector. The US Army’s Logistics Support Activity (LOGSA) is using IoT for one of the Government’s biggest logistics systems. and military hardware with on-board sensors to analyse data directly from the vehicles for better asset maintenance. Again like in AI, there is a need for a clear roadmap for government adoption of emerging technologies, especially considering the safety and ethics angle. The Government of UK has introduced IoTUK, a program to help the public sector and private enterprises to come together and develop IoT technologies considering aspects such as privacy, security, and reliability.
Blockchain enabled Traceability & Transparency
Moving paper-based systems to digitised systems makes processes efficient to a degree. However, more is required for full traceability and transparency. Managing the data flow and safeguarding the information is vital for government organisations, especially as there is an increase in cross-agency collaboration. Government agencies and departments across the globe are increasingly collaborating using Blockchain technology, while at the same time maintaining the security of the data. For instance, in Georgia, the government department of Land, Property and Housing Management is using Blockchain to maintain land and property records. The blockchain-based land registry allows speedier approvals with no involvement of paperwork or multi-party signatures on physical documents. This is enhancing service quality while offering better security measures as the data is digitally stored in the National Agency of Public Registry’s land title database. Estonia is using Blockchain to protect their digital services such as electronic health records, legal records, police records, banking information, covering data and devices from attacks, misuse, and corruption.
Technology-led digital transformation has become the norm for public sector organisations across both emerging and mature economies. However, agencies need to create clear roadmaps and frameworks, including RoI considerations (which may not only be financial but should include citizen experience) and avoid ad-hoc implementations. The key consideration that government agencies should keep in mind is citizen security and ethics when adopting emerging technologies.
As far back as in 2018, Tencent had set its eyes on the business customer, starting a Cloud and Smart Industries business group (CSIG). Since then it has not lost focus on what businesses need and has continued to evolve its offerings. Late last year, Tencent Meeting , a video-conferencing app for its enterprise business was launched. This was a savvy move, as it came right after Zoom was blocked from the China market forcing local users to search for in-country alternatives.
Tencent’s Go-to-Market Strategy
Talking about Tencent’s go-to-market strategy, Ecosystm Principal Advisor, Niloy Mukherjee says, “The current leader in the video-conferencing space, Zoom is not available in China so that market alone can sustain an offering like Tencent Meeting. With the popularity of WeChat, Tencent has a huge opportunity to combine conferencing on the desktop and the mobile and I see that as an advantage for Tencent when compared to other players in the market.”
In another savvy move, as enterprises grapple with remote employees and video-conferencing solution grow in importance, Tencent rolled out its video-conferencing solution for the global market. VooV Meeting, the global version of the domestic app Tencent Meeting, was launched in over 100 countries including the larger Asia Pacific markets such as Malaysia, Hong Kong, Singapore and Japan.
Mukherjee says, “At this particular moment in time, the COVID-19 crisis has suddenly brought video-conferencing front and centre. While people are now resorting to it out of compulsion, they are likely to discover that this is a great way to work. As bandwidths and connectivity improve across countries, video-conferencing emerges as a really viable solution. Organisations will soon realise that this technology can help save tremendous amounts of travel and facility rental costs. So, usage is likely to grow exponentially – and it is not a bad time at all for Tencent to enter this market.”
The Video-Conferencing Market is Heating up
The video-conferencing market continues to grow and providers such as Zoom, Microsoft, Google, and Slack have made many of their offerings free. In the current milieu industries such as healthcare, education and professional services are using unprecedented video collaboration tools, both internally and for customer interactions.
Zoom is gaining global popularity with stock prices rising 28% in the last month in an otherwise under-performing global market. Zoom continues to evolve user-friendly features such as the virtual background, forcing other conferencing providers such as Microsoft to emulate them. Microsoft Teams has also seen a steep rise in popularity, with the company reporting over 50% rise in chat volume in the last month.
Ecosystm Principal Advisor, Audrey William says, “Expanding the capabilities beyond video will be critical for a larger market share. Zoom is now expanding its offering to include calling capabilities with Zoom phone. Beyond video, collaboration platforms are growing in importance and Microsoft Teams, as an example, has made the platform feature-rich across voice, video and collaboration capabilities. Users will want features that will make chat, video, voice and collaboration sessions rich and intuitive. If the experience is not good, they will find another platform to use. It will all come down to user experience!”
Tencent is by no means the only tech organisation from China that is eyeing the global market. Recently, Alibaba launched a free international collaboration platform based on their productivity app Dingtalk for medical professionals to share information and advice on prevention and treatment of COVID-19. In a boost to Tencent however, the United Nations (UN) announced that they will be using VooV Meeting to host their online conversations, especially for their initiatives to mark their 75th anniversary – UN75. Not only will the UN use Tencent’s video-conferencing capabilities, they will also leverage other Tencent offerings such as WeChat Work, and Tencent AI SI.
William thinks that the market might be crowded and Tencent will face some challenges. “Tencent’s challenge is that it is entering an established market. To make a mark, it will have to continue to innovate on features, focus on platform security and ensure that the experience is seamless. Tencent announced in January that the solution can support 300 attendees simultaneously. To sustain this and make a bigger push internationally, it will need to work with local partners to help take this product to market.”
“With all the options around, people will not use VooV Meeting just because it is free – they will if they find the features to be unique and the experience brilliant.”
Mukherjee adds, “Tencent is one of the most admired companies in China – it is a top pick for most graduates as their preferred employer and is seen as a better company to work for than other big players in China. This is a reflection of its strong corporate culture and continuing success. Tencent has, so far, had a good track record of competing with the likes of Alibaba and I believe that they will move quickly to muscle in and take a leadership space in the global video-conferencing market.”
Zoom is no stranger in today’s world of video and collaboration. Organisations would have heard of Zoom, trialled the product or are now users of the product for video collaboration. Zoom’s success is built on the simplicity of their technology and the ability of the solution to be deeply embedded within workflows. They have put some serious thoughts into user design and how that experience through the app or when launching the solution from the PC/ laptop allows for a smooth integration to email, calendars as well as other popular collaboration applications (including Slack). The market for cloud videoconferencing is growing rapidly. As the market shifts towards new and more agile ways of working and as co-working spaces rise globally, the need to collaborate and communicate instantaneously without too much hassle and interruptions will be critical. We are living in an era where it will be all about the experience.
Zoom’s share value has risen more than 120% from the $36 IPO debut price. Zoom has been focusing on building a base of high-value customers (those that spend more than USD 100,000 per year for services). In the last quarter alone the number of high-value customers went up by over 17%.
Rapid expansion outside of the ANZ region
Zoom has witnessed rapid growth in the ANZ region in recent years. Demand for the solution continues to come from both medium and large enterprises. Japan will be an important market for Zoom and they are starting to work with some big names in the market such as Rakuten and are expanding on growing their partner network. With a good data centre footprint which is critical for video and collaboration, other key markets for Zoom in Asia include India, South East Asia, Hong Kong and China. Their wins in these markets are from some of the biggest brands and conglomerates. Zoom’s growth in Asia is demonstrating how their cloud-based video solution is becoming the preferred platform, even if IT has already invested in other cloud video offerings. Demand is coming from the lines of business and not necessarily through IT. That is a big differentiator – Zoom being used by lines of business changes the entire sales process. It is now driven by word of mouth and individual user experience and LOBs which then becomes a companywide opportunity for Zoom. When you put that into context, the sheer numbers in terms of users within an organisation becomes large.
The launch of Zoom Phone
Zoom launched their Zoom Phone cloud phone service in Australia, supporting local phone numbers and PSTN access with new metered and unlimited call plans. Customers have the option of using their own carrier or using a Zoom number. The launch of Zoom phone should not be taken lightly by their competitors as they have so far succeeded in pulling customers to their app and impressing them with the user experience. Once the customer is locked into Zoom, the user experience has somehow led them to want to use it even more. With the launch of voice, they are now pushing themselves deeper into an account by creating upsell opportunities in workplace video, collaboration and voice technologies. This allows them to take on UC players across the stack of video, voice and collaboration.
Accelerating deep partnerships with leading cloud innovators
Zoom has strong partnerships with leading cloud platforms. Zoom’s partnership with Dropbox allows customers of both services to start a Zoom Meeting while viewing or working on shared files via shortcuts built into Dropbox’s viewer tool. The Atlassian partnership, for instance, allows Jira Ops to be integrated with Zoom. Users will be able to start a meeting directly from a Jira Ops ticket with anyone associated with the ticket. These are some of the partnerships and it demonstrates how Zoom has thought about other critical cloud apps that are important for day-to-day work and collaboration and the ability that can make Zoom the app that can provide that in-between integration for collaboration.
Ecosystm Comments
Zoom’s architecture is video-first, cloud-native and optimised to process and deliver high-quality video across devices. They reported recently that their approach to video has been uniquely different from that taken by others who have attempted to add a video to an aging, pre-existing conference call or chat tool. Zoom developed a proprietary multimedia router optimised for the cloud that separates content processing from the transporting and mixing of streams.
With the launch of Zoom Phone and the adoption they are witnessing of their video platform, Zoom is set to be a leading provider in video and voice collaboration. We can expect Zoom to further build on the office collaboration stack in the near future. As organisations start deploying solutions from cloud innovators such as AWS, Slack, Microsoft, Google and others, Zoom stands out from that standpoint. They are a cloud innovator that has thought about the issues of the past and the pain points of those using video. The thinking behind user design and simplicity and the integration to workflows has paved the way for the success they are seeing today.
As they grow their presence with some of the largest brands and Fortune 500 companies in the Asia Pacific region, they will also start attracting partners who will want to be part of that journey with them so it’s a win-win for both parties. These partnerships will include a range – from the existing players in the video to other workplace collaboration vendors.
For the fiscal year ended January 31, 2019, Zoom reported that 55% of their 344 high-end customers started with at least one free host prior to subscribing. These 344 customers also contributed to 30% of revenue in that fiscal year.
The journey has just started for Zoom in Asia Pacific and we can expect the next 12 months to be good for them as they expand rapidly across the region.
For most companies, End-User Computing (EUC) is considered an expense to the business. EUC strategies are typically exercises in cutting costs – with often not much more than lip service given to the needs of employees (or employee personas). I know – I help companies write these strategies, and the costing component is always the piece that gets the strategy over the line.
But the winds are changing. Employee Experience (EX) is taking off as a serious business initiative. For example:
- Edmunds.com wrapped the traditional Facilities and Human Resources functions into a combined WEE Team which represents Workplace and Employment Experience. They engaged in a campaign to rid the company of the term “Human Resources”
- Airbnb has a dedicated team to “drive the company’s health and happiness”
- Nitro has “turned old-school HR on its head and instead created Employee Experience (EX)
In our upcoming CX research, the early data is showing that EX is the number two initiative for businesses across the globe in 2019. And for information workers, the technology that sits in front of them is a HUGE component of their experience – and their ability to get and stay productive.
Productivity Should Be The Focus Of Our EUC Strategies
Smart businesses understand that. They allow employees to choose (or bring) the devices that they need to remain productive. While desktop PCs might not be making a comeback, they are increasingly being adopted as an alternative to the “laptop as one device” strategy that many businesses embrace. Sometimes a powerful computer with a big screen (or multiple screens) is what people need to get the job done. Other times a small form factor desktop is perfect. Employees may need tablets or smartphones. And other times they need regular laptops, convertibles, or 4G connected laptops. Smart businesses also focus on seamless security – knowing that security is a key enabler of productivity. We are seeing that “The best, most secure device for the job” is taking off as a EUC hardware strategy in businesses that are striving to build a productive and enjoyable employee experience. This helps them to keep employees productive and will help them attract and retain the best talent.
And EUC goes beyond the device to the entire user experience
Collaboration initiatives often disappoint. Limited adoption, and limited interoperability between applications limits effectiveness. There is often a disconnection between the collaboration system and how it helps employees hit their goals. Microsoft is currently rebooting its collaboration strategy – and has created a more modern system that more closely mimics the processes of a typical information worker (Teams). Slack is also taking the world by storm – as it is a collaboration tool that helps people the way they work today – it doesn’t require any training.
IT Operations professionals need to take a fresh look at EUC – but this time within the context of the other initiatives in your business. Do you already have a team focusing on EX? Are there initiatives you can help with – or piggyback on? There is real academic research proving the link between happiness and productivity – or the “state of flow”. IT holds the key to productivity – and therefore happiness – for information workers in particular – it’s time to step up and put employee experience and productivity – not costs – at the centre of our IT end-user computing strategies.